HR Admin & Mobility Consultant

JOB DESCRIPTION

A. HR ADMIN SERVICES

Back up Service

• Manage back up service provided to clients include but not limited to Receptionist, Tea lady, Cleaning, Messenger...
• Hands on with the detail of back up service scope to catch up with client monthly and train to new/ existing resources to make sure the service quality met at different sites.
• Build and control back up team, handle the assignment for back up resources as requested by clients. Maintain the number of service contractors for each separate service.

Reference & Background Check Service

• Manage and conduct the service of Reference and background check include employment history, background screening check, education, Criminal record… as request by clients follow to the agreement between MP and clients.
• Utilize and cooperate with other back-round check systems and agencies to meet the standard requirement of clients at lowest cost.
• Continuous improvement on procedure and template/ report/ data of the services providing.

Expat Mobility service

• Handle expat pre-employment & extension service included visa, work permit & TRC.
• Expand the mobility service to expat and their family like renting car, housing, education, and other admin service that related to their employment and life in Vietnam.
• Take responsibility in communicate with vendors and authorities regarding to expat services that align with local law, keep updated to team members on new regulations if any.

Administration Service

• Manage booking and administration for supporting service delivery, include air ticket, hotel, transportation… for associates to be travel.
• Arrange social activities and gifts to associates on special occasions such as mid-autumn festival, TET, Family-day, Charity activities…

 

B. FINANCIAL AND OTHERS

• Working closely with Service Delivery manager (KAM leaders) and Operations manager on preparing the quotation for each service related.
• Manage the billing process to clients regarding to HR Admin services providing, follow up to collect payment on time.
• Working closely with FA team on cost booking and allocation/ payment to vendors
• Working closely with Procurement team in searching and buying process to meet the requirements of clients’ request and business need, make sure align with company policy and SOP.

 

C. TEAM ACTIVITIES

• Manage schedule and arrange for monthly meeting in department, technical sharing between teams of Convenience South Vietnam.
• Giving ideas and organize team activities that help to connect all team members.
• Record and manage the promotion gift as well as facilities, stationaries... Of CON HCM.
• Support Operations Manager in preparing the materials for business activities.
• Support on working with internal P&C/ Sales/ marketing and other teams on related branding activities, seminar, event… that required the contribution form Convenience South team.
• Other tasks that are assigned by Operations Manager.

 

BENEFITS

• 15 Annual Leave Days MIN (additional 1 day per 2 years of service, max 30 days)
• 13.5 Public Holidays Including Christmas Day and eves
• Monthly meal allowance
• Attractive quarterly & yearly bonus
• Flexible working time
• Private health and accident insurance package for employee
• Birthday Leave and Birthday gift
• Additional Long Service Bonus (1 gross month per 5 years) etc.

 

Working hour: Mon - Fri, 8h30 - 17h30 or, 9h00 -18h00

Location: 111A Pasteur, Saigon ward, HCMC

 

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